Here is the system I implemented this year that seems to be working for us, hopefully it will help you too!
The most important step in this process I am just getting in the swing of doing (yes it's January, I never said I was perfect!). Just like with mail any and all papers need to be dealt with as soon as you walk in the door. Immediately. I have been doing it as my kids get themselves unbundled and put all their winter clothes away. I sort everything into these piles:
- Coloring sheets/art not saving
- Projects that we love/save
- Notes for parents
Here is what I do with everything, and that's the key, everything has a place and goes their immediately.
One worksheet a day, his very best work that day, gets hung up on our daily board (a wipe board/cork board that has our daily schedule, the monthly school calendar and important invites) so that dad can see it when he gets home. I take a picture (digital of course because I have endless space for those!) of everything else. Those go in a file folder in our filing cabinet where they will stay until the end of the school year. At that time we will go through it together and pick out a few of his favorite that show his progress and what he has learned, the rest will be recycled.
Coloring Sheets/Art not worth saving
Some of the projects that come home are nothing special, they are coloring sheets or just a few random lines on a paper,nothing special. Those get a photo taken of them (I will detail what I do with those photos in a bit). the rest get put in his "art binder". What is an "art binder"? Well it's just this:
A 3 ring binder filed with 100 sheet protectors. The whole thing cost me less than $5 and it is his pride and joy. I started it last year and it's only half full (you can put two pages in each sheet protector). He sits down and reads it to his sister. Shows it to guests. The plan was to have him decorate the binder too but he didn't want to that, so it's just a plan binder full of his special drawings and papers. When it gets full he has already been warned that he will have to choose what to take out to put new items in.
Projects We Love/Save
Some projects are just so cute and/or so good we love them and don't want to loose them. We take a picture of them (of course, you are sensing a trend by now I am sure!) Some of them go on loan to my husbands cubicle at work. If they are seasonal they are hung around the house until the season is over. Then they are all stored in one of these:
Archival Art Storage Box from The Container Store
I realize eventually we will have to sort through this to make room and some will have to go, but for right now everything still fits in there.
Notes for Parents
Again immediate action is key. Invites, schedule notes, etc all get hung on our daily board. Things that need to be signed get signed immediately and put back in his bag. Phone list updated, etc get filed in a school folder.
Now that everything is in its place, I bet you are wondering what do you do with all those photos? I upload all those photos to our Families Shutterfly Share site. On our site there is a separate page for all of my sons artwork. Each page on a Shutterfly's share site is customizable and you can have different sections etc. Currently I have one for art that is set up as a slide show where everyone can watch what he makes and I have a separate album for school work. However the site is totally customizable you can make it look like a family blog with text and calendar pages, pretty much anything you can imagine you can make. You can see more about Shutterfly's Share Sites here.
Hopefully some of my tips and ideas will help you keep from being buried in school paperwork too!
* DISCLOSURES: I was not compensated by any of the companies mentioned in this post. I received no products or services from any of them. Links to Amazon.com are part of the Associates program. I have been a member of Shutterfly since 2005 and have received nothing from promoting their share sites.